Privacy Policy
Last updated: July 2026
Ian Fitness Coaching (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit ianfitnesscoaching.com, apply for coaching, purchase our services, or communicate with us.
Ian Fitness Coaching is based in the Netherlands and operates globally. We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable privacy laws.
1. Who We Are
Ian Fitness Coaching is the data controller responsible for your personal data.
If you have any questions regarding this Privacy Policy or how your information is handled, you can contact us at:
Email: info@ianfitnesscoaching.com
Website: https://ianfitnesscoaching.com
Business Registration (KVK): 42118479
Location: The Netherlands
2. Information We Collect
Depending on how you interact with us, we may collect the following information:
Information you provide
- Name
- Email address
- Phone number
- Date of birth
- Gender
- Country of residence
- Fitness goals
- Training history
- Nutrition habits
- Progress photos
- Measurements and body weight
- Health or injury information you voluntarily provide
- Questionnaire and application responses
- Messages sent through our website, email, WhatsApp, social media or coaching platform
Payment Information
Payments are securely processed by third-party payment providers. We do not store your full payment card details.
Automatically Collected Information
When visiting our website we may automatically collect:
- IP address
- Browser type
- Device information
- Operating system
- Pages visited
- Time spent on pages
- Referral source
- Cookie information
3. How We Use Your Information
We use your personal information to:
- Provide online coaching services
- Create personalised workout and nutrition plans
- Track your progress
- Respond to enquiries
- Process purchases and payments
- Communicate about your coaching
- Improve our website and services
- Send newsletters and marketing communications (only where permitted or with your consent)
- Comply with legal obligations
4. Legal Basis for Processing
Under the GDPR, we process your information based on one or more of the following legal grounds:
- Performance of a contract
- Your consent
- Compliance with legal obligations
- Legitimate business interests, provided these do not override your privacy rights
Where we rely on consent, you may withdraw it at any time.
5. Coaching Information
Some information you choose to provide during coaching may relate to your health, fitness or lifestyle. This information is used solely to deliver personalised coaching services and is only processed where you voluntarily provide it and where permitted by applicable law. You are never required to provide more information than you are comfortable sharing.
6. Third-Party Services
To operate our business we may use trusted third-party providers, including services for:
- Website hosting
- Email communication
- Customer relationship management (CRM)
- Coaching platform
- Payment processing
- Analytics
- Marketing
- Video conferencing
- Cloud storage
These providers only process information on our behalf where necessary and are required to protect your personal information.
7. International Data Transfers
Because we work with clients worldwide and use international technology providers, your personal information may be transferred outside the European Economic Area (EEA). Where this occurs, we ensure appropriate safeguards are in place, including Standard Contractual Clauses or other legally recognised protection mechanisms.
8. Data Retention
We retain personal information only for as long as necessary to:
- Provide coaching services
- Meet legal and accounting obligations
- Resolve disputes
- Enforce agreements
When information is no longer required, it is securely deleted or anonymised.
9. Marketing Communications
If you subscribe to our newsletter or choose to receive marketing updates, we may send emails regarding:
- Coaching offers
- Challenges
- Educational content
- Promotions
- New services
You may unsubscribe at any time using the unsubscribe link in our emails or by contacting us directly.
10. Cookies
Our website may use cookies and similar technologies to:
- Improve website functionality
- Remember your preferences
- Measure website performance
- Understand visitor behaviour
- Support marketing activities
Where legally required, we will request your consent before placing non-essential cookies.
11. Your Rights
Depending on your location, you may have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of your data
- Restrict processing
- Object to processing
- Withdraw consent
- Request data portability
- Lodge a complaint with your local data protection authority
Residents of the European Union may also lodge complaints with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
12. Data Security
We implement appropriate technical and organisational measures to protect your personal information against:
- Unauthorised access
- Loss
- Misuse
- Alteration
- Disclosure
While we strive to use commercially acceptable means to protect your data, no online system can be guaranteed to be completely secure.
13. Children’s Privacy
Our services are intended for individuals aged 18 years or older.
We do not knowingly collect personal information from children without appropriate parental consent where required by law.
14. Links to Other Websites
Our website may contain links to third-party websites.
We are not responsible for the privacy practices or content of those websites and encourage you to review their privacy policies.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page together with the updated revision date.
If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us.